Executive Secretary

GD of Policy & Planning

Job Announcement

Position:              Executive Secretary

Sex:                        Male/Female

Nationality:        Afghan

Location:             Kabul

Vacancy No:   Executive/Secretary

A Date: 24/6/2018

C Date: 8/7/2018

 

Job Summary:

The candidate for Executive Secretary will hold at least a baccalaureate degree in project management and business administration. The candidate will bring executive support and experience.

 

Responsibilities:

  • Understanding of the healthcare system and regulatory environment in Afghanistan;
  • Assist the Chief Executive Officer (CEO) in developing, implementing, and monitoring both strategic and operational policies and plans;
  • Assist the CEO to provide strategic direction in all aspects of project implementation for the accreditation projects;
  • Assist the CEO to provide strategic guidance in unifying approaches between programs and healthcare facilities in different geographical areas;
  • Assist the CEO to organize periodic and ad hoc meetings in order to discuss program progress; record and follow up on the execution of agreed action points;
  • Assist the CEO to develop and review technical proposals, Scope of Works (SOW), Business and project documents, and technical tools by gathering information from experts and related departments;
  • Strong verbal and written communication skills to interact with the Directors of Accreditation Organizations, the Government of Afghanistan and Ministry of Public Health, healthcare organizational leaders and professionals, the media, and the public;
  • Conduct correspondences between CEO and other Directors of the Accreditation Organization, Ministry of Public Health, healthcare organizational leaders and professionals, the media, and the public;
  • Provide secretary services to CEO;
  • Assist the CEO to share guidelines, policies, plans, strategies and leadership directives with relevant units for implementation;
  • Organize the CEO’s diary, visits and develop minutes of meetings and public events;
  • Organize portfolio of the CEO for meetings with relevant stakeholders;
  • Assist in developing analytical, monthly, quarterly, annually and based on needs reports to CEO and to BoD members of the Accreditation Organization;
  • Any other tasks assigned by the CEO based on the laws, regulations and the Accreditation Organization objectives.

Qualifications Requirements:

  • Bachelor Degree
  • 2 years experience
  • Skills and knowledge to effectively work with various computer programs, including word processing, spreadsheets, presentation software (e.g. Power Point), and database programs;
  • Strong communication and interpersonal skills; and
  • Excellent written and verbal English language skills;

 

(I) Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

A. Education Documents: Your recent education degree/diploma
ÿ Copy of verified Baccalaureate (12 passed) degree by Ministry of Education 
ÿ Copy of verified 14 or 15 passed degree by related Ministries
ÿ Copy of verified Bachelor Degree by Ministry of Higher Education
ÿ Copy of verified Medical Doctor Degree by Ministry of Higher Education
ÿ Copy of verified Master degree by Ministry of Higher Education 
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

(II)
• Electronic applications will be sent to: sub e-mail 
• Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
• The Contact Person at Human Resources is: Mr. Ahmad NAwid Barekzai, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-707777734
• 
Note:
Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Ahmad NAwid Barekzai ) for confirmation.
• No CVs will be accepted after the closing date.
• Any persuade will be threat as disqualification.
• Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.
• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

The test and interview will be taken from the following references.

References

 

A Five-Year Strategic Plan to Develop the Afghan Healthcare Quality Management System and Accreditation Organization (DRAFT), June 2016.

International Society for Quality in Health Care. Guidelines and Standards for External Evaluation Organisations 4th Edition Version 1.1 July 2014. Dublin: International Society for Quality in Health Care, 2014.

International Society for Quality in Health Care. ISQua Checklist for the Development of New Healthcare Accreditation Programs: Guidance for governments, agencies, and other groups. 2006.

Mate, K. S., Rooney, A. L., Supachutikul, A., & Gyani, G. (2014). Accreditation as a path to achieving universal quality health coverage. Globalization and Health 10(1) 68-76.

National Strategy for Improving Quality in Health Care, 2011-2015. Ministry of Public Health of Afghanistan, 2011.

Personal communication: Saudi Central Board for Accreditation of Healthcare Institutions (CBAHI), 2017.

Rooney AL, vanOstenberg PR. Licensure, Accreditation, and Certification: Approaches to Health Services Quality. Washington, DC, 1999.

Ruelas E, Gomez-Dantes O, Leatherman S, Fortune T, Gay-Molina JG. Strengthening the quality agenda in health care in low- and middle-income countries: questions to consider. International Journal for Quality in Health Care; 2012: 553-7.

Sax S, Marx M. Local perceptions on factors influencing introduction of international healthcare accreditation in Pakistan. Health Policy and Planning. 2013.

Shaw, C. Quality and accreditation in health care services: a global review. World Health Organization, 2003 (data updated 2010).

Gdhr.moph2018@gmail.com