National Grant / Contract Coordinator - Ministry of Public Health Afghanistan

National Grant / Contract Coordinator

Job Title:  National Grant/contract Coordinator
Number of Post: 1
Location: Kabul
Sex : Male &Female
Nationality:  Afghan                                 
Reporting to:  Head of Division
 
Background: The MOPH is currently in the process of implementing SEHAT (System enhancement for health action in transition) project funded by IDA and ARTF which aimed to further expanding and strengthening basic and hospital services. The SEHAT project have the following components: (i) Sustaining and improving BPHS and EPHS services which include contracting-out with national and international NGOs through SEHATs in particular provinces, supporting 3 provinces through Ministry of Public Health Strengthening Mechanism (MOPH-SM); modest expansion of sub-centers, and training of additional community mid-wives and possibly community nurses; (ii) Building the stewardship capacity of MOPH and system development (iii) Strengthening program management.
 
Scope of Services: The National Grant/contract Coordinator will be a member of the Grant & Services Contract Management Unit (GCMU), with a special focus on the contract management and will be responsible for the contract compliance related to the BPHS delivery in related provinces. The incumbent will make sure the most effective and efficient use of resources made available to the project.
Objective: The National Grant/contract Coordinator will be a member of the Grant & Services Contract Management Unit (GCMU), with a special focus on the grant and contract management activities related to the BPHS delivery and EPHS in particular provinces. 
 
Responsibilities:
Maintain administrative process to ensure that all the procedures and documentation relating to the PPA and other contracts under SEHAT project in particular provinces are effectively managed
Manage and coordinate all stages of the procurement process of contracts for BPHS and EPHS delivery including development and finalization of request for expression of interests (REOI), request for proposal, proposal evaluation, contract negotiation awarding of contract and performance monitoring of related provinces 
Ensure proper filing of all grant/contract related documents  
Follow national program guideline in connection with implementation of vertical programs and their relation with contracting out.
Provide technical assistance to NGOs in particular provinces to improve their capacity to provide quality health services,
Coordinate and Follow up NGOs payments and financial issues with Development Budget Department (DBD) of MoPH and ensure that payments are made as scheduled in the contracts
Recommends remedial actions in compliance to the signed contracts / grants agreement against NGOs found not be performing well or breeching MoPH policies 
Act as the focal point for BPHS and EPHS implementation in particular provinces with special emphasis on contracting matters
Help other MoPH department in how to effectively work with NGOs and donors while ensuring that contractual obligations of all parties are met
Coordinate with MoPH and Provincial Public Health Department (PHD) staff in carrying out systematic and supportive supervision of health service delivery
To undertake field missions as per need to related provinces
Prepare GCMU quarterly and annually performances reports related to the delivery of EPHS/BPHS in the related provinces,
Coordinate and oversee NGO partner contract/grant compliance and project implementation in accordance with the terms and conditions of the contract. 
Assist in developing or adapting formats, procedures, and regulations to be used for contract management according to MOPH and donor regulations.
Review SEHAT proposals in light of the MoPH policies, regulations and technical guidelines 
Active participation in all stages of services procurement processes
Ensure develop of work plans, monitor progress, and prepare reports by NGOs
Review Technical Quarterly Reports and other reporting of implementing partners and provide necessary feedback
Coordinate provision of technical assistance to technical departments and partner NGOs   
Arrange and participate, GCMU coordination  meeting with the concerned parties 
Organize, coordinate and conduct technical workshops/meetings with partner NGOs  
Perform other related tasks assigned by team his/her team leader  
 
 
Qualifications and Experience:
To be medical doctor 
To have at least 7 years’ experience in health management with NGOs or UN agencies or MoPH; 
To have knowledge and experience in BPHS-EPHS implementation
Have an excellent knowledge of English (Written, spoken and understanding
Have a good computer and internet knowledge
Good communication skills to work and deal with MOPH, NGOs, UN and other related people.
To be able to travel to all parts of Afghanistan 
To be an Afghan National
 
Deliverables:
The employee shall deliver the followings during the course of this contract: 
Managed and overseen NGO partner contract/grant compliance and BPHS project implementation in accordance with the terms and conditions of the contract
Conducted at least one monthly field visit of BPHS project (headquarter and provincial offices of NGOs and HFs) and other related projects if required, prepared and shared the mission reports with his/her supervisor, Head of GCMU and related parties
Reviewed technical quarterly reports submitted by NGOs
Actively participated in all stages of services procurement processes