Senior Finance Officer

Islamic Republic of Afghanistan

Ministry of Public Health

GD of Human Resource

Senior Finance Officer  

TOR

_________________________________________________________

Background: The Ministry of Public Health is committed to improve the quality of hospital services at provincial and central level. The implementation of Essential Package of Hospital Services (EPHS) in 56% of provincial and regional hospitals is considerable progress against this commitment.  Recently the MoPH received fund from GoA to improve the quality of services in ICU and CCU of Kabul hospitals in order to provide timely and comprehensive emergency care.   For smooth implementation of ICU project MoPH is looking for an experienced candidates as Senior Finance Officer .

      

وظایف و مسؤلیت ها:

The Finance /admin officer reports to the  ICU Finance Specialist and  ICU project coordinator. The  Senior Finance officer role is to assist the ICU team specially ICU  Finance Specialist and ICU Project coordinator   in the management of a transparent, effective and efficient finance and procurement process for all material resources in support and managing overall accounting and financial control systems for ICU project and for ensuring that adequate and appropriate internal controls are in place to meet generally recognized accounting standards. In addition, the Senior Finance Officer will manage preparation of allottments and Payments , all bookkeeping, bank accounts and cash flow to ensure sufficient funds are available for effective and efficient implementation of project activities and support programs. Specific areas of responsibility include Preparation of  M-16, M13, M12, M10, M3, PO,CF, B 23, B3, B10 and other MoF forms for eligible payment

 financial report preparation, review and submission to  ICU  Finance Specialist and Project Coordinator . He/she will be under the direct supervision of and report to the ICU Finance Specialist and ICU Project  coordinator. Develop the required rules and regulation to ensure a secure and transparent financial management

Principal Duties and Tasks

وظایف و فعالیت های عمده

مالی:

Senior Finance Officer :

  • Prepare  daily expenses vouchers and processing them & maintain proper supporting documents for allfinancial related data and record them in the relevant file.
  • Prepare M-16, M13, M12, M10, M3,PO,CF, B 23, B3, B10 and other MoF forms for eligible payment and keep track of ICU Project  budget allocation and actual expenditure

 

  • Maintain and update accounting and financial control systems in accordance with Afghanistan Government and/or donor regulations, including the verification of reasonable, allowable and allocation of expenses) and ensure ICU project financial transactions are conducted, processed and recorded as stipulated by and in accordance with applicable ICU project  financial management policies and procedures.
  • Manage the preparation and submission of the ICU project monthly expenditure reports, ensuing that they are accurate, complete and submitted to accounting office according to the designated submission dates.

 

  • Prepare and submit ICU project fund projections ensuring that they are accurate and complete.
  • Ensure that transactions are appropriately recorded in electronic accounting system and that ICU project accounting and procurement standards, procedures and policies are followed and implemented.
  • Open and maintain the appropriate number of local bank accounts required for project financial needs, ensuring that all bank and cash transactions are conducted in accordance with the established procedures.
  • Ensure timely and accurate preparation of regular payroll and all other scheduled and intermittent payments authorized for staff, consultants, subcontractors, vendors and other payees.
  • Develop and implement plan for monitoring all project-related funds, including the design and management of internal audits and financial reviews.
  • Maintain a close coordination with all the senior staff on financial matters and advise them, as appropriate, on issues requiring their attention.
  • Interact directly with ICU project procurement and contracting, and grant staff in the proper presentation of billings and invoices, providing instruction and review as required for the proper execution of project financial management policies.
  • Work in close collaboration with the ICU project coordinator for project budget and expense planning, projection, monitoring to provide data as required for program management.
  • Any duties assigned by Finance Specialist and ICU Project Coordinator .

 

  • ICU Senior Officer will also act as a cashier for ICU Project , should deposit money with government as per ICU Limit and hence should withdraw petty cash amount from MOF for ICU Project .

Qualifications & Requirement:

معيارات لازم شموليت و شايستگي ها:

  • Graduate from the Faculty of Economics) Degree in finance and procurement)
  • Advance degree or practical experience in finance management and procurement
  • At least five years of working experience in a relevent similar position atleast 2 years  with Government and  remaining three years in any national and/or International Non-Governmental Organizations (NGOs)
  • Computer literate: working knowledge of MS Word and Excel
  • Working knowledge of at least one common accounting programme
  • Very Good working knowledge of English written and spoken
  • Reliable and able to work with others
  • Good didactic skills: ability to transfer knowledge
  • Ability to work in hard condition
  • Afghan national
  • Demonstrated ability to develop and implement  project budget and procurement plan
  • Experience working within government health structures or in close collaboration with Ministries of Health and donor
  • Strong communication and interpersonal skills, with proven ability to interact with government partners, UN agencies, donors, NGOs and users of services.
  • Commitment to the principles of teamwork and capacity building
  • Able to travel extensively in the provinces if needed.
  • Good computer skills; including ability to use MS word, Excel ,Access ,use of internet , e- email and power point .
  • Proven writing and communication skill and ability to do documentation on project financial and procurement activities and negotiation
  • Proven strong ability and skills on writing reports on English

Analytical skills with proven ability to do generate, compile, analyse and present basic financial data

  • Proven ability to communicate and report writing in English, Dari and Pashto.

(I) Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

A. Education Documents: Your recent education degree/diploma
ÿ Copy of verified Baccalaureate (12 passed) degree by Ministry of Education 
ÿ Copy of verified 14 or 15 passed degree by related Ministries
ÿ Copy of verified Bachelor Degree by Ministry of Higher Education
ÿ Copy of verified Medical Doctor Degree by Ministry of Higher Education
ÿ Copy of verified Master degree by Ministry of Higher Education 
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

(II)
• Electronic applications will be sent to: sub e-mail 
• Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
• The Contact Person at Human Resources is: Mr. Ahmad NAwid Barekzai, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-707777734
• 
Note:
Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Ahmad NAwid Barekzai ) for confirmation.
• No CVs will be accepted after the closing date.
• Any persuade will be threat as disqualification.
• Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.
• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

The test and interview will be taken from the following references

Reference:

  1. Government Accounting/Procurement and Tax  Manuel
  2. Accounting Manuel

3-International Accounting Standard (IAS), International Accounting Reporting (IAR)

 

Submission Email

Gdhr.moph2018@gmail.com