Senior Grant Management Specialist - Ministry of Public Health Afghanistan

Senior Grant Management Specialist

Job Title:  Senior Grant Management Specialist
Number of Post: 3
Location: Kabul
Sex : Male &Female
Nationality:  Afghan                                 
Reporting to:  Head of Division
 
Background: The MOPH is currently in the process of implementing SEHAT (System enhancement for health action in transition) project funded by IDA and ARTF which aimed to further expanding and strengthening basic and hospital services. The SEHAT project have the following components: (i)Sustaining and improving BPHS and EPHS services which include contracting-out with national and international NGOs through SEHATs in particular provinces, supporting 3 provinces through Ministry of Public Health Strengthening Mechanism (MOPH-SM); modest expansion of sub-centres, and training of additional community mid-wives and possibly community nurses; (ii)Building the stewardship capacity of MOPH and system development (iii) Strengthening program management. 
 
Scope of Services: The Sr. Grant Management Specialist will be a member of the Grant & Services Contract Management Unit (GCMU), with a special focus on the contract management and will be responsible for the contract compliance related to the BPHS delivery in related provinces. The incumbent will make sure the most effective and efficient use of resources made available to the project.
Objective: The Sr. Grant Management Specialist will be a member of the Grant & Services Contract Management Unit (GCMU), with a special focus on the grant and contract management activities related to the BPHS delivery and EPHS in particular provinces.  
 
Responsibilities:
Maintain administrative processes to ensure that all the procedures and documentation relating to the PPA contract in particular provinces are effectively managed;
Manage all stages of the procurement process of contracts for BPHS and EPHS delivery including development and finalization of expression of interests, request for proposal, proposal evaluation, awarding of contract and performance monitoring of particular  provinces;
Follow national program guideline in connection with implementation of vertical programs and their relation with contracting in and out;
Review Technical Quarterly Reports of  particular provinces submitting by implementing partners and provide necessary feedback;
Provide technical assistance to NGOs  in particular provinces to improve their capacity to provide better health services;
Follow up NGOs  payments and financial issues with Development Budget Department (DBD) of MoPH and ensure that payments are made as scheduled in the contract;
Recommends remedial actions in keeping with signed contracts / grants agreement against NGOs found not be performing well or in breech on important MOPH policies;
Act as the focal point for  BPHS and EPHS implementation in  particular provinces with special emphasis on contracting matters;
Help other MOPH staff in how to effectively work with NGOs and donors while ensuring that contractual obligations of all parties are met;
Assist MOPH and Provincial Health Department (PHD) staff in carrying out systematic and supportive supervision of health service delivery;
Organize periodic workshops of MOPH and Provincial Health Department staff on key issues related to working with NGOs;
At least 10 days per quarter per province field monitoring visit to In particular  provinces;
Prepare GCMU quarterly and annually performance reports related to the delivery of BPHS in particular Provinces;
Participate and arrange GCMU coordination meeting with the partners; 
Any other related tasks assigned by supervisor;
 
Qualifications and Experience:
To be medical doctor 
To have at least 7years’ experience in health management with NGOs or UN agencies or MoPH; 
To have knowledge and experience in BPHS-EPHS implementation
Have an excellent knowledge of English (Written, spoken and understanding
Have a good computer and internet knowledge
Good communication skills to work and deal with MOPH, NGOs, UN and other related people.
To be able to travel to all parts of Afghanistan 
To be an Afghan National
 
Deliverables:
The employee shall deliver the followings during the course of this contract: 
Timely accomplishment of the following key procurement steps for the assigned service consultancy :
Develop ToR(in consultation with the relevant technical departments) and REOI 
Prepare  EOI evaluation/shortlisting reports
Develop  request for proposals(RFP)
Prepare of technical evaluation report (TER) and combined evaluation report (CER)
Lead contract negotiation sessions 
Develop draft contract
Conducted at least one quarterly field visit of BPHS/ EPHS (headquarter and provincial offices of NGOs and HFs) and other related projects (if required), prepared and shared the mission reports with his/her supervisor, Head of GCMU and related parties. 
Participated in review of technical quarterly reports submitted by NGOs
Ensured payments of NGOs are made on timely basis