ToR Senior Public Financial Management Advisor

Islamic Republic of Afghanistan

Ministry of Public Health

Term of reference

Part of Administration

Job Title:                  ToR Senior Public Financial Management Advisor

Number of Post:       One        

Location:                  Kabul/ MoPH

Sex:                          Male/ Female                                         

Nationality:              Afghan            

Duration:                One Year (Extendable)

Grade and salary: B- Grade, as per the NTA salary scale  

Announce Date : 2018/11/25

Expire Date    :     2018/12/9                                                                                                                                                                                  

Background:

The Afghanistan health system has made considerable progress and the health indicators have also significantly improved over the period of 2003-2017. The key enablers for the improvements have seen in the health sector are strong local stewardship, development of sound and stable policy frameworks, prioritization of investments in primary care and implementation of BPHS and EPHS. The BPHS and EPHS have been implemented through NGOs in 31 and the MoPH Strengthening Mechanism in remaining 3 provinces. Sehatmandi project mainly finances the BPHS and EPHS implementation across the country for 3 years - July 01, 2018 to June 30, 2021. In order to manage the health program effectively, the project finances the system development and stewardship functions of the MoPH though support of short-term technical assistance and supports the contractual staff required for implementation of project activities.

Scope of services:

The incumbent will work under the supervision and direction of director of finance department of the MoPH. The Sr. Advisor will provide technical support to the MoPH finance directorate and the Sr. advisor to the Deputy Minister of Finance and Admin on FM related issues.

This position will report technically on day to day activities to MoPH Finance Director. However, contractually, the consultant is accountable to Sehatmandi Coordination Office and will report project related activities/deliverables to Sehatmandi coordination Office on regular basis.

Objective:

To enhance the financial reporting system, budget implementation and expenditure management of the MoPH

Responsibilities:

  • Prepare and develop financial management plan for MoPH based on the availability of the Budget from the Government and other contributors.
  • Support to prepare proper and required budget for MoPH with relevant division head.
  • Provide professional advice on financial and budgeting plans to Finance & Accounting Director.
  • Maintain well-managed records of the documents processed to be used by other relevant staff when and where required.
  • Contribute support to the development and maintenance of proper filing system in all budgets and finance Units of the Department.
  • Maintain close relationship with the employees, officials and related departments of MoPH to transfer knowledge.
  • Collect and consolidate weekly, monthly and quarterly reports, from the sub units of Finance Directorate, development projects, central hospitals and provincial Directorate of MoPH; and ensuring statistics are correct and on time.
  • Maintain prescribed reporting systems to ensure the objectives, indicators and outcomes of the MoPH Finance directorate is met.
  • Maintain flexibility to take on added responsibility as and when needed.
  • Regular monitoring from the activities of all sub unite of Finance Directorate at the central level including all development projects and at the provincial level to ensure all the financial activities are done on time and efficiently,
  • On time response to all technical help and supported needed from all the Finance Subunits and the central level and provincial level,
  • To ensure that all the allotments (B27s) and payments (M16s) and other financial documents of overall MoPH are prepared based on MoF and the donors rules and regulations and executed on time with sufficient accountability and transparency
  • To ensure that all the MoF procedures and budget circulars are taken into account while preparing and submitting the annual budget, allotments and payments to MOF
  • Closely monitor and supervise his/her subordinates in the department to perform their duties with commitment and transparency.
  • Actively take part in the MoPH Internal Budget committee or any other meetings and decisions.
  • Coordinate responding to the auditors queries on the MoPH finance and projects’ allotment and payment related issues.
  • He/She is responsible to process and sign all relevant documents prior to get signature of Finance & Accounting Director.
  • Prepare financial management & budget reports for MoPH and train the relevant staff in Provide professional advice on financial management reforms and coordination with the Ministry of Finance on PFM principles;
  • Provide training to budget and finance departments’ staffs on budget preparation process and financial management and transactions on a monthly basis,
  • Submit a one-page monthly report to Sehatmandi Coordination office about project related work and deliverables.
  • Perform any other tasks as assigned by the director of finance.

Qualifications and experience:

  • At least Bachelor degree either in field of Economics, Accounting & Finance. Master degree is preferred.
  • At least five (5) years of work experience in Finance/similar positions with Bachelor degree and Master’s degree with 3 years of work experience..
  • Excellent written and verbal communication skills in English language and fluent in a local language;
  • Having computer skills of MS programs.
  • Ability to travel to the provinces.

Deliverables:

 

  • Financial and budgeting plan prepared and developed
  • Good Coordination with different department of MoPH & also with Health sector, SDU of MoF maintained
  • Records of the documents for internal and external usage by other relevant staff well maintained
  • Monthly activities report submitted to Sehatmandi Coordination office on a regular basis

 

Submission Guidelines

Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

 

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.

2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

 

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

 

A. Education Documents: Your recent education degree/diploma

 Copy of verified Baccalaureate (12 passed) degree by Ministry of Education

 Copy of verified 14 or 15 passed degree by related Ministries

 Copy of verified Bachelor Degree by Ministry of Higher Education

 Copy of verified Medical Doctor Degree by Ministry of Higher Education

 Copy of verified Master degree by Ministry of Higher Education

B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

 

(II)

• Electronic applications will be sent to: sub e-mail .

• The Contact Person at Human Resources is: Mr. Mojib Rahimi, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-700991056

Note:

Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Mojib Rahimi ) for confirmation.

• No CVs will be accepted after the closing date.

• Any persuade will be threat as disqualification.

• Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.

• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

Instruction for test and interview:

The test and interview will be taken from the following references:

1. Main points of the TOR.

2.تعلیمات نامه محاسبه نقدی وزارت مالینه

3.قانون امور مالی ومصارف عامه وزارت مالیه

4.اصول بودجه سازی وزارت مالیه

Submission e-mail

gdhr.mophapply@gmail.com