Cash Management Specialist for MoPH

Part of Administration

Job Title:                 Cash Management Specialist for MoPH

                                Sehatmandi Project 

Number of Post:      One        

Location:                 FM Unit at MoPH-DBD in Kabul

Sex:                         Male/Female                 

Nationality:             Afghan

Duration:                  One year and extendable

Announce Date :   2018/11/6

Expire Date           2018/11/19

Background:

The Afghanistan health system has made considerable progress and the health indicators have also significantly improved over the period of 2003-2017. The key enablers for the improvements have seen in the health sector are strong local stewardship, development of sound and stable policy frameworks, prioritization of investments in primary care and implementation of BPHS and EPHS. The BPHS and EPHS have been implemented through NGOs in 31 and the MoPH Strengthening Mechanism in remaining 3 provinces. Sehatmandi project mainly finances the BPHS and EPHS implementation across the country for 3 years - July 01, 2018 to June 30, 2021. In order to manage the health program effectively, the project finances the system development and stewardship functions of the MoPH though support of short-term technical assistance and supports the contractual staff required for implementation of project activities.

Scope of services:

The incumbent will work under the direction of. Sehatmandi Senior Financial Management Specialist of the Development Budget Department (DBD). The Cash Management Specialist supports to the MoPH/ DBD team on Sehatmandi project FM related affairs.

 

This position will report technically on day to day activities to Sehatmandi Senior Financial Management Specialist. However, contractually, the consultant is accountable to Sehatmandi Coordination Office and will report project related activities/deliverables to Sehatmandi coordination Office on regular basis.

Objective:

To provide full time job/FM services for the MoPH Sehatmandi project FM unit at the DBD in budgeting, accounting, disbursement, reporting activities and financial analysis of the Sehatmandi project.

Responsibilities:

  • To prepare and process the forms of M16s, POs, PCs, CFs, M12s, M10s and other required forms and their supporting documents for the project eligible expenditures such as but not limited to the operating costs, local trainings/workshops, supplies and small repairs of the health facilities based on the approved budget, donor’s and MoF requirements.
  • To do regular follow ups with MoPH different departments, controller’s office, MoF , DAB and Kabul PHD to ensure that all the project staff and suppliers get their payments on time.
  • To work closely with the project cashier for smooth cash management of the project
  • To prepare and process workshops/trainings/travel cost clearance documents such as M13 form, breakdown, M12 form etc for the MoPH staff whose travel costs are being financed from project on timely manner
  • To assist the project cashier with getting the project checks from MOF and withdraw their cash from the DAB
  • To assist the project cashier with the project petty cash and operational advance  of the project.
  • To maintain the journal , cash book and ledgers of the project regularly updated for reporting and reconciliation purposes
  • To maintain a proper filling system for the overall FM of the project and project cash management
  • Provide proper documents for the auditors review and in consultation with the project team, provide proper responses to the audit observations relating to his/her portfolio
  • To participate in MoPH evaluations, bidding processes, negotiations or any other meetings when and as required to do budget analysis, performance review/evaluation of the consultants.
  • To maintain regular and close coordination with the Sehatmandi coordination office, GCMU, Kabul PHD, procurement department and any other department for the project related FM issues.
  • Submit a one-page monthly report to Sehatmandi Coordination office about project related work and deliverables.
  • Any other tasks and duties assigned to him/her by his/her supervisor

 

Qualifications and experience:

  • BBA,ACCA, BA in Economics or any relevant degree in finance/accounting field
  • At least three years of working experience in finance/accounting field with Afghan government system or with national/international NGOs or UN Agencies.
  • Computer skills (Ms Word, Excel, Access). Knowledge of Data base and Quick Book accounting software is preferred.
  • Fluency and professional ability and skills of  English language and local languages;
  • Excellent interpersonal and communication skills.
  • Ability to work in a team and to properly solve FM related issues of the project
  • Ability to work in a team and to properly solve FM related issues of the project

Deliverables:

 

  • The cash payment for the travel cost to the project EPHS/BPHS coordination workshops and other local trainings/workshops’ participants on the last day of the workshops is properly handled
  • The payments including but not limited to the operating costs, local trainings/workshops, supplies and small repairs of the health facilities etc are properly handled. 
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  • Timely and proper documents related to cash management of the project for different auditors (SAO, MOF, MOPH, Anti-corruption, WB FM review) and proper responses to the audit observations are provided
  • Monthly activities report submitted to Sehatmandi Coordination office on a regular basis

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Submission Guidelines

 

Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

 

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.

2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

 

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

 

A. Education Documents: Your recent education degree/diploma

 Copy of verified Baccalaureate (12 passed) degree by Ministry of Education

 Copy of verified 14 or 15 passed degree by related Ministries

 Copy of verified Bachelor Degree by Ministry of Higher Education

 Copy of verified Medical Doctor Degree by Ministry of Higher Education

 Copy of verified Master degree by Ministry of Higher Education

B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

 

(II)

• Electronic applications will be sent to: sub e-mail .

• The Contact Person at Human Resources is: Mr. Mojib Rahimi, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-700991056

Note:

Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Mojib Rahimi ) for confirmation.

• No CVs will be accepted after the closing date.

• Any persuade will be threat as disqualification.

• Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.

• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

Instruction for test and interview:

The test and interview will be taken from the following references:

1. Main points of the TOR.

2.تعلیمات نامه محاسبه نقدی وزارت مالینه

3.قانون امور مالی ومصارف عامه وزارت مالیه

4.اصول بودجه سازی وزارت مالیه

5.قانون تدارکات و طرزالعمل افقانستان

Submission e-mail

gdhr.mophapply@gmail.com