Finance officer
Publish Date
Closing Date
Location
Kabul
Ministry of Public Health
TERMS OF REFERENCE
Post Title: Finance officer
Vacancy Number: F/Officer
Location: Ministry of public health (Kabul)
Duration: 1 Year (extendable)
No of Post: 1
Sex: Male/ Female
Nationality: Afghan
Report to: Head of pooled procurement management unite
Salary as per NTA scale
Publish Date: 28/12/2020
Expiration Date: 09/01/2021
Background:
The incumbent will be responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support departmental operations.
Scope of work:
Is to contribute to expanding healthcare commodity security within Afghanistan through quantifying, procuring and distributing essential health products of high quality to the population at affordable price by:
Responsibilities:
- To prepare and process the forms of M16s, B27s, PCs, M12s, M10s and other required forms and their supporting documents for the project eligible expenditures thematic areas payments etc.) Based on the approved budget, donor’s and MoF requirements.
- To work hard and commits that funds transfer to the project related Contractors are done on timely manner and make sure that all the suppliers submit all the required documents such as quarterly financial reports annual audit reports, tax exemption certificate, invoices and etc. to MoPH DBD on timely manner for the process of their payments.
- Prepare the monthly & quarterly financial reports to the MoF & MoPH and provide proper feedback.
- To do regular follow ups with MoF, DAB to ensure that all the project staff and suppliers get their payments on time.
- Maintaining the journal and cash book of the project regularly updated for reporting and reconciliation purposes to ensure that sufficient funds are available in the special bank account(s) of the project in (DAB)
- To do monthly bank reconciliation with DAB and with SDU of MoF to make sure that there is no difference among project records/financial statements, DAB statements and MoF records.
- To prepare staff monthly salaries, per diem, travel cost, allowances and other staff claims.
- Provide proper documents for the auditors review and in consultation with the project team provide proper responses to the audit observations
- Any other tasks and duties assigned to him/her by his/her supervisor.
- Drafting Official Letters (outgoing and response to incoming) if there is no admin assistant
- Registering letters using registration book (wareda wa sadera) if there is no admin assistant
- Keeping the track of letters and issues, making and keeping a backup system for all important documents. (If there is no admin assistant)
- Participation in meetings as assigned by project coordinator
- Preparation of weekly, monthly (project) activity and progress reports.
- Any other task within the scope of the job and activities of (PPMU) and its development project as assigned by the employee.
Qualifications and experience
- Bachelor or higher degree from a recognized University Degree in Economy.
- Five (5) year or longer general experience of working with national or International organization.
- At least (3) years professional experience in the field of procurement/finance or admin.
- Good communication skill
- Good team work spirit
- Ability to work independently
- Language skill: Fluency in written and spoken Dari/Pashto and good working knowledge of English
- Able to travel to provinces
(I) Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.
1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).
If you are shortlisted and invited for written test/interview you will be required to present the original, the following:
A. Education Documents: Your recent education degree/diploma
ÿ Copy of verified Baccalaureate (12 passed) degree by Ministry of Education
ÿ Copy of verified 14 or 15 passed degree by related Ministries
ÿ Copy of verified Bachelor Degree by Ministry of Higher Education
ÿ Copy of verified Medical Doctor Degree by Ministry of Higher Education
ÿ Copy of verified Master degree by Ministry of Higher Education
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)
(II)
• Electronic applications will be sent to: sub e-mail
• Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
• The Contact Person at Human Resources is: Mr. Ahmad Nawid Barekzai, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-202312422
Note: Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Ahmad Nawid Barekzai ) for confirmation.
• No CVs will be accepted after the closing date.
• Any persuade will be threat as disqualification.
• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.
Submission Email: Moph.gdhr99@gmail.com