Provincial Hospital Admin/Finance & Procurement Adviser

Islamic Republic of Afghanistan

Ministry of Public Health

JOB DESCRIPTION

The Ministry of Public Health is committed to improve the quality of hospital services through the implementation of the Essential Package of Hospital Services (EPHS) the EPHS will complement the Basic Package of Health Services (BPHS) and establish an effective referral system. Currently MoPH has been implementing EPHS in three regional and eight provincial hospitals through Hospital Reform Project. For providing required support to administration and finance unit in order to smooth and successful EPHS  implementation in nominated hospitals Hospital Reform Project is looking for an experienced candidates for the position of hospital admin finance consultant.

Title of position:                                  Provincial Hospital Admin / Finance & Procurement Adviser

Vacancy Number:                                Provincial Hospital Admin / Finance & Procurement Adviser

Number of position:                           1

Duty Station:                                      Ghor Provincial Hospital Office

Report to:                                            Hospital Reform Project Coordinator

Subordinates:                                      None

Open Date:                                          Jan 30, 2020

Close Date:                                         Feb 13, 2020

Purpose:

Support the selected reform provincial and regional hospitals to implement successfully the reform and the Essential Package of Hospital Services (EPHS) build the capacity of key hospital admin and finance department service delivery staff in management and administration particularly in development of hospital planning and reporting affairs, furthermore contribute in the process of development and implementation of hospital reform interventions in administration and finance department

Responsibilities:

• To introduce the reform financial system and procedure to the  nominated hospital management and administration staff and ensure its smooth implementation
• Responsible for supporting hospital administration team to develop their annual budget and procurement plans and responsible for its follow up and implementation
• Build the capacity of administration and finance staff of the hospital in required aspects of financial management by conducting capacity building sessions and on the job training
• Actively participate in procurement process of hospitals and make sure all role and regulation are transparently considered
• Assist the hospital director and administrator about preparing of monthly and quarterly hospital financial and procurement reports
• To develop a supervisory check list for finance and procurement affairs, filled out it once a month to make sure all process are going according to role in a transparent manner
• Actively participate in process of inspection of goods and other materials and make sure all materials delivered according to specification
• Consult the hospital administrator on conducting regular weekly buying committee meeting, participate in such meetings and proceed minutes
• Follow and maintain close relation and coordination with DAB and MOF branches at provincial level about the hospital financial process and get their support
• Provide technical support to the management team in the process of staff appraisal of  admin, finance and procurement units
• To evaluate the third party result of hospital,  find out weak points of finance and procurement units and develop plan for improvement
• Keep the opportunity to play an active role for  introducing and implementation of user fee system in hospital by close collaboration with central HRP office
• Prepare and submit his / her monthly and quarterly report to HRP finance and procurement units
• Perform any other work given by HRP central office

Qualifications:

• Afghan Nationality
• Graduate from the faculty of economics or an equivalent degree (Master degree in admin, finance or procurement are preferable)
• At least five years of working experience in a similar position with government or NGOs
• Computer literate: working knowledge of MS Word and Excel and Power point
• Working knowledge of at least one common accounting program
• Good working knowledge of English written and spoken
• Reliable and able to work with others
• Good didactic skills: ability to transfer knowledge
• Ability to frequent field travel

Output Indicators over the next 12 months:

• Annual hospital budget and procurement plans developed and at least 90% implemented
• Four finance and procurement training sessions  have been conducted to relevant staff
• 12 monthly and four quarterly reports are prepared and submitted to the HRP
• At least 80% of weekly hospital management  meetings have been conducted and minutes are available
• One internal assessment and external assessment of hospital carried out by his / her active participation
• Two HRP meetings (annual and coordination) attended
• All admin, finance and procurement  staff appraisal completed and document is recorded
• Third party result weak points highlighted and improvement plan developed

Application Procedure:

The interested candidates should submit an application letter in English detailing the reasons why the applicants consider him or her to be suitable for this position. This application letter should be accompanied with a Curriculum Vita and names of tow references and send to the HRD of MOPH, Great Ahmad Shah Mssoud Squer, Kabul.