Procurement Specialist

Ministry of Public Health

TERMS OF REFERENCE 

Post Title:                    Procurement Specialist

Vacancy Number:               Procu/Specialist

Location:                     Ministry of public health (Kabul)

Duration:                     1 Year (extendable)

No of Post:                  1

Sex:                             Male/ Female

Nationality:                 Afghan

Report to:                    Head of pooled procurement management unite

Salary                          as per NTA scale

 Publish Date:                  28/12/2020
Expiration Date:              09/01/2021

Background:

The procurement Specialist will play a crucial role in contract management, in particular framework contracts, associated with pooled procurement mechanism (PPM) initiated by the President of Islamic Republic of Afghanistan in 2016. The incumbent will comply with principles of good practices in contract management for: health commodity procurement, direct delivery of health commodity b suppliers, non-supply services such as transport, and assessment and monitoring of the quality and cost effectiveness of contracts. The incumbent is responsible for contract management including: prepare, maintain and review purchasing files and records, price lists, the status of requisitions, contracts and orders, locate suppliers, approve bills for payment, monitor subcontractor performance, calculate the cost of orders, ensure invoices are charged to the appropriate accounts, and monitor inventory transfer forms for bookkeeping records. He or she is required to implement the efficient and compliant execution of all contracts in accordance with the standards, regulations and guidelines embraced in the Afghan National Procurement Law and other relevant documents approved by the government.

Scope of work:

is to contribute to expanding healthcare commodity security within Afghanistan through quantifying, procuring and distributing essential health products of high quality to the population at affordable price by:

Responsibilities:

• Assist the department of pharmaceuticals procurement in establishing procurement strategies for acquisition, receiving and tracking of essential health commodities that optimize quality, cost and timely delivered criteria.
• Working collaboratively with the departments of MoPH and the JPPC subcommittees to coordinate supplier selection, credit and terms, track supplier performance standard, and conduct ongoing evaluation.
• Prepare bidding documents, including notice and instruction to bidders, and general and specific condition for the bidders.
• Tracking the value of contracts awarded.
• Providing information for reports tied to funding disbursements on time.
• Being part of the evaluation committee of bids and quotation in accordance with set criteria in bid documents.
• Interact with suppliers on a daily basis to resolve transactional issues and gather critical information invoices, tracking info, tax docs, etc.
• Being part of bid evaluation committee responsible for the evaluation of bids and quotations in accordance with set criteria in the bid documents.
• Responsible for the preparation of bid evaluation reports and their submission for approval.
• Preparing, controlling and implementing procurements SOPs,
• Any other task within the scope of the job and activities of (PPMU) and its development project as assigned by the employer 

Qualifications and experience

• Bachelor or higher degree from a recognized University Degree in Economy(Finance)
• Five (5) year or longer general experience of working with national or International organization.
• At least (3) years professional experience in the field of procurement/finance or admin.
• Good communication skill
• Good team work spirit
• Ability to work independently 
• Language skill: Fluency in written and spoken Dari/Pashto and good working knowledge of English
• Able to travel to provinces

(I) Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.
1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).
If you are shortlisted and invited for written test/interview you will be required to present the original, the following:
A. Education Documents: Your recent education degree/diploma
ÿ Copy of verified Baccalaureate (12 passed) degree by Ministry of Education 
ÿ Copy of verified 14 or 15 passed degree by related Ministries
ÿ Copy of verified Bachelor Degree by Ministry of Higher Education
ÿ Copy of verified Medical Doctor Degree by Ministry of Higher Education
ÿ Copy of verified Master degree by Ministry of Higher Education 
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)
(II)
• Electronic applications will be sent to: sub e-mail 
• Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
• The Contact Person at Human Resources is: Mr. Ahmad Nawid Barekzai, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-202312422
Note: Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Ahmad Nawid Barekzai ) for confirmation.
• No CVs will be accepted after the closing date.
• Any persuade will be threat as disqualification.
• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

Submission Email: Moph.gdhr99@gmail.com