Provincial Hospital Admin / Finance & Procurement Advisor

Islamic Republic of Afghanistan

Ministry of Public Health

JOB DESCRIPTION

The Ministry of Public Health is committed to improve the quality of hospital services through the implementation of the Essential Package of Hospital Services (EPHS) the EPHS will complement the Basic Package of Health Services (BPHS) and establish an effective referral system. Currently MoPH has been implementing EPHS in two regional and eight provincial hospitals through Hospital Reform Project. For providing required support to administration and finance unit in order to smooth and successful EPHS  implementation in nominated hospitals Hospital Reform Project is looking for an experienced candidates for the position of hospital admin finance consultant.

Title of position:                                 Provincial Hospital Admin / Finance & Procurement Advisor

Vacancy No#:                                     Pr/Admin/Finance/Procurement /Ad

Number of position:                           1

Duty Station:                                      Jawzjan Regional Hospital Office

Report to:                                            Hospital Reform Project Coordinator

Subordinates:                                      None

Purpose:

Support the selected reform provincial and regional hospitals to implement successfully the reform and the Essential Package of Hospital Services (EPHS) build the capacity of key hospital admin and finance department service delivery staff in management and administration particularly in development of hospital planning and reporting affairs, furthermore contribute in the process of development and implementation of hospital reform interventions in administration and finance department

Responsibilities:

• To introduce the reform financial system and procedure to the  nominated hospital management and administration staff and ensure its smooth implementation
• Responsible for supporting hospital administration team to develop their annual budget and procurement plans and responsible for its follow up and implementation
• Build the capacity of administration and finance staff of the hospital in required aspects of financial management by conducting capacity building sessions and on the job training
• Actively participate in procurement process of hospitals and make sure all role and regulation are transparently considered
• Assist the hospital director and administrator about preparing of monthly and quarterly hospital financial and procurement reports
• To develop a supervisory check list for finance and procurement affairs, filled out it once a month to make sure all process are going according to role in a transparent manner
• Actively participate in process of inspection of goods and other materials and make sure all materials delivered according to specification
• Consult the hospital administrator on conducting regular weekly buying committee meeting, participate in such meetings and proceed minutes
• Follow and maintain close relation and coordination with DAB and MOF branches at provincial level about the hospital financial process and get their support
• Provide technical support to the management team in the process of staff appraisal of  admin, finance and procurement units
• To evaluate the third party result of hospital,  find out weak points of finance and procurement units and develop plan for improvement
• Keep the opportunity to play an active role for  introducing and implementation of user fee system in hospital by close collaboration with central HRP office
• Prepare and submit his / her monthly and quarterly report to HRP finance and procurement units
• Perform any other work given by HRP central office

Qualifications:

• Graduate from the faculty of economics or an equivalent degree (Master degree in admin, finance or procurement are preferable)
• At least five years of working experience in a similar position with government or NGOs
• Computer literate: working knowledge of MS Word and Excel and Power point
• Working knowledge of at least one common accounting program
• Good working knowledge of English written and spoken
• Reliable and able to work with others
• Good didactic skills: ability to transfer knowledge
• Ability to frequent field travel

Output Indicators over the next 12 months:

• Annual hospital budget and procurement plans developed and at least 90% implemented
• Four finance and procurement training sessions  have been conducted to relevant staff
• 12 monthly and four quarterly reports are prepared and submitted to the HRP
• At least 80% of weekly hospital management  meetings have been conducted and minutes are available
• One internal assessment and external assessment of hospital carried out by his / her active participation
• Two HRP meetings (annual and coordination) attended
• All admin, finance and procurement  staff appraisal completed and document is recorded
• Third party result weak points highlighted and improvement plan developed

(I) Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.
1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).
If you are shortlisted and invited for written test/interview you will be required to present the original, the following:
A. Education Documents: Your recent education degree/diploma
ÿ Copy of verified Baccalaureate (12 passed) degree by Ministry of Education 
ÿ Copy of verified 14 or 15 passed degree by related Ministries
ÿ Copy of verified Bachelor Degree by Ministry of Higher Education
ÿ Copy of verified Medical Doctor Degree by Ministry of Higher Education
ÿ Copy of verified Master degree by Ministry of Higher Education 
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)
(II)
• Electronic applications will be sent to: sub e-mail 
• Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
• The Contact Person at Human Resources is: Mr. Ahmad Nawid Barekzai, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-707777734
Note: Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Ahmad Nawid Barekzai ) for confirmation.
• No CVs will be accepted after the closing date.
• Any persuade will be threat as disqualification.
• Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.
• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

The test and interview will be taken from the following references.

• اصلاحات اداری بخش ا داره و منجمنت
• تدارکات
• ستراتیژی وزارت
• EPHS

Submission Email: gdhr.moph2019@gmail.com